Privacy Policy

We collect the following types of information:

Information you provide directly

• •Player and parent/guardian names, email addresses, phone numbers, and mailing addresses collected during tryout registration or player enrollment.
• •Birth dates and jersey sizing information for roster and team management.
• •Emergency contact names and phone numbers.
• •Payment and billing information when you purchase merchandise, pay player dues, or make sponsorship payments. Payment processing is handled by Stripe; we do not store full credit card numbers on our servers.
• •Sponsor contact details, logos, and business information submitted through sponsorship forms.
• •Coach application details including experience, certifications, references, and electronic signatures for background check consent.
• •Uploaded documents such as birth certificates, medical waiver forms, report cards, and player photos.
• •Messages and communications you send to us via email or contact forms.

Information collected automatically

• •Usage data such as your IP address, browser type, device information, and pages visited.
• •Cookies and similar technologies used to maintain sessions and improve site functionality.

We use the information we collect to:

• •Process tryout registrations, manage rosters, and communicate with players and families.
• •Process payments for merchandise, player dues, and sponsorships, and generate receipts.
• •Administer and fulfill sponsorship agreements, including displaying sponsor logos on our website.
• •Review and process coach applications, including initiating background checks through VolunteerBadge.
• •Send administrative, transactional, and informational communications, including event reminders and payment confirmations.
• •Maintain financial records, budgets, and transaction histories for team and organizational accounting.
• •Respond to your inquiries and provide customer support.
• •Comply with legal obligations and protect the rights, safety, and welfare of our players and organization.

For coaching and volunteer applicants, we collect electronic consent to conduct background checks. Background checks are processed through VolunteerBadge, a third-party screening provider. Information you consent to share — including your name and identifying details — is transmitted to VolunteerBadge for the sole purpose of completing the background screening. Results are stored on your application record and accessible only to authorized administrators.

We do not sell or rent your personal information. We may share information in the following circumstances:

• •With payment processors (Stripe) to complete transactions you authorize.
• •With background check providers (VolunteerBadge) when you consent to a background screening.
• •With coaches and team administrators who need access to player information for roster management and team operations.
• •With our internal administrators and board members for organizational management and financial reporting.
• •When required by law, court order, or to protect the rights, property, or safety of Havoc Athletics, our members, or others.

We retain player, financial, and administrative records for as long as necessary to fulfill the purposes described in this policy, comply with legal obligations, resolve disputes, and enforce our agreements. Player registration and financial records may be retained for the duration of a season and for a reasonable period thereafter for accounting and legal purposes.

We implement reasonable technical, administrative, and physical safeguards designed to protect your personal information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security, but we are committed to protecting the information you entrust to us.

Our website uses cookies and similar technologies to maintain user sessions, remember preferences, and analyze site traffic. You can configure your browser to refuse cookies, but some features of the site may not function properly without them.

Our services are designed for youth sports participants and their families. We collect personal information about minors (players) through their parents or legal guardians during registration. Parents or guardians may review, update, or request deletion of their child's information by contacting us using the information below.

Depending on your location, you may have the right to access, correct, or request deletion of your personal information. To exercise any of these rights, please contact us using the contact information provided below. We will respond to your request in accordance with applicable law.

Our website may contain links to third-party websites or services, including social media pages, payment processors, and external team management tools. We are not responsible for the privacy practices or content of these third parties. We encourage you to review the privacy policies of any third-party sites you visit.

We may update this Privacy Policy from time to time. When we make changes, we will revise the "Last updated" date at the top of this page. We encourage you to review this policy periodically to stay informed about how we protect your information.

If you have questions or concerns about this Privacy Policy or how we handle your personal information, please contact us: